Business Communication ( Business Proposal letter )
Business Proposals can be used in a multitude of ways from problem-solving minor issues to even starting new, more effective programming.
Your ability to detect potential problems before they turn into serious risks is a valuable asset by most managers/CEOs and CFOs.
Before you write a letter, read through these steps and begin brainstorming.
Below describes how to get started and what content is needed prior to your submission.
1. Contemplate a current or past work/organizational experience that causes strife for workers/volunteers/costly mistakes perhaps.
2. Identify a solution for this problem that could be solved with a small to moderate financial investment. This doesn’t have to be monumental, but could potentially bring about a positive change to the work culture or productivity.
Examples from your text: lack of lunch or break rooms for staff; badly needed health initiatives such as gyms or sport club memberships; or a lack of recycling efforts.
3. Think of how you can write about this workplace problem you have identified succinctly yet specifically within one to two sentences for your letter. (Make sure you choose a relatively weighty problem that can be lessened or eliminated with a minor expenditure.)
4. Brainstorm creative and practical ways how the benefits of your solution merit the cost (in at least one paragraph or list up to 5 ways; you may number your sentences if you’d like).
5. Now, create a letter (unsolicited letter) or memo proposal to your current or former supervisor and cc/copy your instructor.
The letter needs to include the following:
A. To whom the letter needs to be addressed with his/her title.
B. Identify your need or problem including provide the details of the solution.
C. Mention 2 – 3 ways this solution will benefit the employees:
i. Support your claims with evidence. (This can be fabricated if you are not able to find actual data.)
ii. Provide a “potential” budget. i.e., supplies needed, additional staffing cost, food and beverage needs, and other miscellaneous expenses??
D. Once you have written what your budget includes, close with a profound statement and your signature line.
In sum, write a Letter for your Proposal.
Please use Word.doc to create this document and save it because you may use it for your final assignment.